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Bid Coordinator

£30,000 - £40,000

UK / Greater London

Construction, Property & Facilities



Danielle Davies
020 8892 0115

Bids – Not for Profit and Business Services After graduating from the University of Lincoln Danielle worked in business administration before starting her recruitment career at Reed in Education in 2013. She moved into specialist Bid recruitment with MRG in 2015  wo


Job Description

REF: 15334
Posted: 21 February 2020
Closes: 30 March 2020

We are currently recruiting an experienced, dynamic bid coordinator to provide administrative support within a busy architectural practice. This is a great opportunity for someone looking to develop their career in a support focused, fast-paced, dynamic office.

Key Responsibilities

  • Responsible for supporting the overall bid process, timely planning, management and completion of the allocated bid submissions.
  • Maintaining company bid library (Inc. case studies, project profiles, capability statements, CV’s, etc.).
  • Review and update bid templates in line with the Core Five Brand Guidelines;
  • Tracking and responding to current OJEU’s.
  • Supporting the Bid/No Bid process to decide whether to make a submission or not.
  • Have a clear understanding and interpretation of the questions within any pre-qualification questionnaire and tender documents.
  • Preparation of pre-qualification questionnaire response and tender documents.
  • Ensure the quality of the response meets the company standards.
  • Ensure review and completion dates and deadlines are achieved.
  • Proof read, copy edit responses.
  • Contribute to preparation for post tender interviews / presentations.
  • Maintaining company bid tracker relating to submissions and successes.
  • Maintaining summary of all commercial / programme aspects of bids.
  • Completing Construction Line / industry submissions.
  • Identify opportunities to enhance and improve the process, whilst sharing best practice with the team.
  • Working in excel, document formatting and working with InDesign (previous experience desirable).
  • Capture bid feedback and lessons learned.

Additional Responsibilities

  • Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced and presented in accordance with guidelines.
  • Adhoc reception cover rotation with support team.
  • Assisting with the update and maintenance of our CRM system with client contact information.
  • Social media and website updates using WordPress (training will be provided).
  • Assist all members of the office, if required, with adhoc duties including printing, binding, archiving, etc.
  • Liaising with team secretaries to ensure the smooth running of the business and effective communication throughout.

Person Specification

  • Dynamic and client facing.
  • Excellent communication skills, both written and verbal.
  • Proficient in all Microsoft office packages, including word, excel and PowerPoint.
  • Previous experience of InDesign package (desirable but not essential).
  • An analytical and methodical approach to problems.
  • Be able to act quickly and decisively.
  • Have a good eye for detail and attention to detail.
  • Ability to use your own initiative as well as work effectively as part of a team.
  • Possess a customer focussed approach.
  • Initiative and self-motivation.
  • Excellent organisational and time management skills.
  • The ability to work under pressure to meet deadlines.
  • A high standard of personal presentation.
  • A “can do” attitude.

On offer is a salary up to £35,000 pa, dependent on experience.

Apply for this position below or alternatively for further information please contact Danielle Davies on 0203 962 9900 or email

If you are seeking a career move but this position is not right for you please browse the other vacancies on our website. We are specialists in Bids/Business Development and Marketing Recruitment and have a range of posts available. We also welcome speculative applications.